UPDATE September 2021

Sydney Motorsport Park will be closed to the public until September 30 in line with NSW Health orders regarding Covid-19 lockdown.

SMSP will be following advice from NSW Health as we look to re-open in the coming months.

Any and all restrictions to visitation, including QR codes, vaccination status and physical distancing, will be followed accordingly. 

- The ARDC and Sydney Motorsport Park team.

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SMSP COVID-19 On Track Guidelines – V10, September 2021
Venue guidelines for COVID-19 restrictions 
Updated 10 September 2021. 

The following advice pertains to the controls put in place at Sydney Motorsport Park and to indicate the limitations and procedures required as we move within the COVID normal. 

Audience 

The following is intended for all staff, contractors and associated partners involved with the ARDC (Australian Racing Drivers’ Club) at Sydney Motorsport Park, and for all clients, customers, and any interested hiring partners. 

Updates 

This document is reviewed and updated frequently. Updates may be communicated earlier in line with any State Government announcement or advice from https://www.nsw.gov.au/covid-19 

Expectations 

From current advice, the following continues to highlight the expectations; 

- Remove person to person contact between staff and participants, or where absolutely necessary, ensure appropriate PPE is worn / cleaned or discarded after contact with any individual. We appreciate this will require significant changes to existing procedures that you may have relied on; 

- Follow the density guidelines provided, 1 person / 4m2; 

- All staff / participants are fully vaccinated and/or have valid medical exemptions 

- All staff / participants practice social distancing, 1.5m away from each other; 

Further clarification and discussion provided below, and available on request.


CURRENT RESTRICTIONS (70% FULLY VACCINATED IN NSW) 

We have a lot of space 

With over 92 hectares of area available within our facility, including 1.5 hectares within the north paddock and 5,00m2 within the south paddock, we are uniquely positioned to provide a safe operating environment for customers, clients and staff. 

In line with NSW Health, all events and activities on site will adhere to the density guidelines of 1 person per 4m2 and generally you should design your event / activity with social distancing of 1.5m at all times. 

QR Codes and Vaccination 

In line with NSW Health guidelines and best practice, we have deployed the NSW Health QR code at our entry gates and are requiring all to sign in at arrival. All gate staff have been provided with procedures to assist those with difficulty (tablet with concierge entry). 

It is also a requirement that only fully vaccinated people and those with medical exemptions will be granted entry. If the person cannot provide vaccination status upon arrival, entry will be denied. 

Non-vaccinated young people aged under 16 will be able to access all outdoor settings but will only be able to visit indoor settings with members of their household, and must be accompanied by an adult at all times.

Wearing a mask / exception for close contact 

In regards to close contact, we appreciate there are some actions that will require staff to work in close proximity with participants. As the current health advice requires, you will need to provide staff with appropriate PPE (mask / gloves) where staff / participants cannot socially distance. This should be applied after redesigning the action as much as possible to remove contact. 

Maximum numbers of participants / individuals / spectators on site 

As of the Public Health COVID-19 Restrictions on Gathering and Movement, published on September 9th 2021, the restrictions for a major recreation facility are: 

- maximum of 5,000 people is allowed inside the venue at any time; 

- Unstructured seating areas (paddocks) must not exceed one person per 4 square metres of publicly accessible space. 

- 25% capacity for any indoor and outdoor settings 

- And unstructured seating areas (interiors) must not exceed one person per 4 square metres of publicly accessible space. 

However, with our site in mind and understanding the types of clients and activities we host, we are taking a more conservative approach and require the following; 

- Clients / promotors / hirers must comply, complete and submit a NSW Health COVID-19 safety plan relevant to your event. The COVID-19 safety plan may include further restrictions, and they will need to be followed. 

For anything in addition or outside of those conditions, you will need to seek approval from us before your event / activity can commence. 

Staff / volunteering on site 

For ease of management of the site, any staff and those working / volunteering toward the event or activity continue to be excluded from the event maximum. 

Seated in the grandstand / major recreation facility 

As identified above, Sydney Motorsport Park is defined within the order as a Major Recreation Facility. For some promotors and events, this opens up grandstand(s) as seated areas available to hire.

Our grandstand has a capacity of 4000px, we are approving 25% capacity (1000pax) within. Should you wish to hire / build further temporary seated areas, the % rule would apply to each and every temporary structure. 

 

COVID-19 Safety plan 

COVID-19 safety plans vary slightly depending on industry and are now required for your event. A general list of all templates across all industries is available here; 

https://www.nsw.gov.au/covid-19/covid-safe 

For community sporting competitions and training; 

https://www.nsw.gov.au/covid-19/covid-safe/community-sporting-competitions-and-full-training-activities 

And a generic catch all if your event / activity / industry is not specified; 

https://www.nsw.gov.au/covid-19/safe-workplaces/employers 

Multiple clients on site 

The current order continues to allow us to host multiple clients on site providing we have the 4m2 available for them and that we control and separate the events. 

General advice around social distancing 

We expect you will have to redesign briefings, sign-on, and where possible, we suggest all this happens prior to arrival. This may mean that individuals do not physically sign disclaimers in front of you, but perform them prior digitally where your staff can later confirm signatures against another source on the day (e.g. participants holding up drivers’ licenses). 

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GENERAL CONDITIONS OF ENTRY
Version 1.2 (Updated January 2021)

The following conditions of entry apply to all persons entering Sydney Motorsport Park (“SMSP”) unless written consent has been granted from the Australian Racing Drivers’ Club (“ARDC”). Event specific conditions may also apply.

DISCLAIMER:
EXCLUSION OF LIABILITY, RELEASE AND ASSUMPTION OF RISK
MOTOR SPORT IS DANGEROUS

In exchange for being able to attend or participate in the event, you agree:

To release Motorsport Australia (MA, previously “CAMS”) and Australian Motor Sport Commission Ltd, promoters, sponsor organisations, land owners and lessees, organisers of the event, their respective servants, officials, representatives and agents (collectively, the “Associated Entities”) from all liability for your death, personal injury (including burns), psychological trauma, loss or damage (including property damage) (“harm”) howsoever arising from your participation in or attendance at the event, except to the extent prohibited by law;
that MA and the Associated Entities do not make any warranty, implied or express, that the event services will be provided with due care and skill or that any materials provided in connection with the services will be fit for the purpose for which they are supplied; and to attend or participate in the event at your own risk.


You acknowledge that:

  • the risks associated with attending or participating in the event include the risk that you may suffer harm as a result of:
  • motor vehicles (or parts of them) colliding with other motor vehicles, persons or property;
  • acts of violence and other harmful acts (whether intentional or inadvertent) committed by persons attending or participating in the event; and
  • the failure or unsuitability of facilities (including grand-stands, fences and guard rails) to ensure the safety of persons or property at the event.
  • motor sport is dangerous and that accidents causing harm can and do happen and may happen to you. You accept the conditions of, and acknowledge the risks arising from, attending or participating in the event and being provided with the event services by CAMS and the Associated Entities.

GENERAL CONDITIONS
Management reserves the right to inspect and / or search bags, motor vehicles and motorcycles brought into or out of the venue. This may require the persons assistance.
Persons gaining unauthorised access to Sydney Motorsport Park will be evicted and may be liable for prosecution.
Persons who use offensive or threatening language, cause a disturbance or refuse to comply with requests made by Sydney Motorsport Park staff will be evicted.
Alcohol cannot be brought into or taken from Sydney Motorsport Park.
Smoking on the premises is not permitted in any pit and paddock areas, seated, thoroughfare and concourse areas and buildings, balconies and pit roof.
Children must be supervised by a responsible adult or guardian at all times.
Persons who throw articles or gain unauthorised entry onto the circuit will be evicted and may be liable for prosecution.
Persons consent to the recording of their image or likeness including audio and visual.
Persons bringing personal items into Sydney Motorsport Park do so at their own risk and Sydney Motorsport Park will not be held responsible for any damages to, loss or theft of personal property.
Any unauthorised commercial activity including ticket selling, soliciting, customer surveying, or attaching advertisements is not permitted.
Any unauthorised capturing of images for commercial use or broadcast in any format is not permitted.
Use of rope, bunting, poles, temporary fencing, tarpaulin, paint, or any other materials to create segregated or reserved viewing areas is strictly prohibited. Sydney Motorsport Park may remove all such materials at their discretion (including at the conclusion of racing on each day of the Event). Any property left unattended at the conclusion of each day will be deemed abandoned and forfeited to Sydney Motorsport Park.


REFUSAL OF ENTRY
For the comfort, safety and enjoyment of all persons, management reserves the right to:

  • Refuse entry to any persons deemed to be intoxicated and/or disorderly;
  • Refuse entry to any unauthorised persons;
  • Refuse entry to persons who attempt to bring any restricted or prohibited items into Sydney Motorsport Park.

RESTRICTED / PROHIBITED ITEMS
The following items are not permissible in Sydney Motorsport Park:

  • Glass or breakable containers;
  • Alcoholic beverages;
  • Illicit drugs;
  • Flares, fireworks, laser pointers, knives, firearms, dangerous weapons or any device that has the potential to cause injury or public nuisance;
  • Air horns;
  • Gas BBQ’s, gas bottles or any naked flames;
  • Spray cans or compressed air canisters;
  • All animals except guiding or assistance animals;
  • Skateboards and roller blades;
  • Recording devices for commercial purposes;
  • Platforms, structures or materials to be used to erect platforms or other viewing platforms;
  • Commercial, political or offensive clothing, banners, logos or signage;
  • Outlaw motorcycle or crime gang colours;
  • Any items or goods for public sale.

FOOD AND BEVERAGE
Persons are permitted to bring the following items into Sydney Motorsport Park:

  • Pre-packaged food such as sandwiches, fruit, biscuits, crisps, etc. for individual consumption;
  • Unopened non-alcoholic beverages for individual consumption.
  • Persons are not permitted to bring packaged or commercial branded food and beverage products to Sydney Motorsport Park.


NO SMOKING POLICY
For the comfort of all within Sydney Motorsport Park, a no-smoking policy is in place for all pit and paddock areas, seated, thoroughfare and concourse areas and buildings balconies and pit roof. Smoking is only permissible in designated smoking areas.



LIQUOR LICENSING
All persons entering Sydney Motorsport Park are advised that:

  • They are entering licensed premises;
  • Intoxicated persons will not be permitted to enter;
  • Persons in possession of liquor will not be permitted to enter;
  • Checking procedures will apply to prevent persons possessing liquor from entering;
  • Intoxicated persons will be removed from the premises;
  • It is an offence for minors to purchase and consume liquor;
  • It is an offence to purchase liquor for (or supply liquor to) minors;
  • Persons supplying liquor to minors will be reported to the Police and penalties apply under the Liquor Act 2007.
  • Persons under 25 years of age may need to show valid ID as proof of age for purchase and consumption of liquor.

RESPONSIBLE SERVICE OF ALCOHOL
Sydney Motorsport Park supports the responsible service of alcohol.


SPECIFIC CONDITIONS PERTAINING TO MEMBERS
ACCESS TO EVENTS AT SYDNEY MOTORSPORT PARK.
MOTORSPORT IS DANGEROUS
1. Motorsport is dangerous – specific conditions pertaining to Members access to events at Sydney Motorsport Park, Eastern Creek.
a) Member acknowledges that their ARDC Membership Card provides them with access to Sydney Motorsport Park to participate and/or spectate.
b) In exchange for being able to attend any event or events, (and as a condition of issue of the ARDC Membership Card), the Member agrees:
i) To release Motorsport Australia (MA, formerly “CAMS”) and the
Australian Motor Sport Commission Ltd., promoters, sponsor organisations, land
owners and lessees, organisers of the events, their respective servants, officials,
representatives and agents (collectively the “Associated Entities”) from all liability
for your death, personal injury (including burns), psychological trauma, loss or
damage (including property damage), (“harm”) howsoever arising from your
attendance at any event, except to the extent prohibited by law.
ii) That MA and the Associated Entities do not make any warranty, implied or
express, that the event services will be provided with due care and skill or that any
materials provided in connection with the services will be fit for the purpose for
which they are supplied; and to attend or participate in the event at your own risk
iii) You acknowledge that the risks associated with attending the event include the risk that you may suffer harm as a result of motor vehicles (or parts of them) colliding with other motor vehicles, person or property, acts of violence or other harmful acts (whether intentional or inadvertent) committed by persons attending the event, and the failure or unsuitability of facilities (including grand stands, fences, and guard rails) to ensure the safety or persons or property at the event.
iv) Motor sport is dangerous and that accidents causing harm can and do happen and may happen to you.
You accept the conditions of, and acknowledge the risks arising from, attending the event and  being provided with the event services by MA and the Associated Entitles.


GENERAL RISK WARNING
Under CIVIL LIABILITIES ACT 2002; General Admission Crowds may cause Recreational Risks. Patrons must assess their own risk on entry.

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